Day-of Coordination
Summary
You did the planning — I'll run the day.
Day-of coordination is for hosts and teams who've already put in the work — booked the venue, lined up vendors, made the calls — but want a seasoned pro at the helm when it actually counts. I step in close to the event date, get fully up to speed on your plans, and take over execution so you can finally exhale.
What you get
A thorough handoff session to absorb your vision, vendors, contracts, and timeline
Vendor confirmation calls in the week leading up to the event
A detailed run-of-show built from your existing plans
Onsite point-of-contact for every vendor — they call me, not you
Real-time troubleshooting for the inevitable surprises
Setup oversight, transition management, and breakdown coordination
One calm, capable presence keeping the day on track
Why it matters
By the time event day arrives, you've already done the heavy lifting. The last thing you should be doing is fielding vendor texts, chasing down the photographer, or watching the clock instead of your guests. Without a coordinator, even a well-planned event quietly turns the host — or your team — into a stressed-out air traffic controller.
A day-of coordinator changes that completely. You get to be fully present at the event you worked so hard to create. Your staff stays focused on guests. Your vendors get clear direction from someone who's done this before. And when something inevitably needs to shift, it gets handled before you ever know about it.
How it works
Intro Call: A quick conversation to understand the event, your plans, and where you'd like me to step in.
Handoff Session: We walk through every detail — vendors, contracts, timeline, vision — so nothing lives only in your head.
Pre-Event Week: I confirm vendors, finalize the run-of-show, and handle last-minute logistics.
Event Day: I'm onsite from setup through breakdown, managing every moving piece.
Wrap-Up: I coordinate the close — vendor handoffs, returns, and a final walkthrough — so the night ends as cleanly as it began.
Optional add-ons
Photo booth rental
